Follow one day at Nile Fresh

Nile Fresh is a drinks distributor in Cairo. Omar Hassan (rep REP-03) sells from van VAN-03, with Juice 1L at 100.00 EGP and Water 6-pack at 50.00 EGP a piece, VAT 14% added on top. Today his route has four shops; he reaches two of them, Nile Market and Delta Kiosk.

Before the day: set up and plan

An administrator set up the company once — VAT at 14% added on top of prices, orders over a shop’s credit limit wait for approval, and a rep must accept his van load before selling from it. Routes give Omar four stops today. See Set up and Plan.

Before the day · Admin · Console › Routes

Route CAIRO-03 is Omar's, with 4 shops; today's journey is generated from it.

What changed

Item	Before	After	Change
Stops planned today	0 stops	4 stops	+4

The Company tab of Settings for Nile Fresh: currency EGP, VAT rate 14 with Prices include tax unticked, English as default language, time zone Africa/Cairo, and the over-the-credit-limit rule starting below. — VAT 14 %
Prices include tax: off
Over the credit limit: needs approval

07:30 – 08:40 · Load the van

07:30 · Storekeeper · Console › Stock › Receive

Goods arrive at the main warehouse: 120 Juice 1L and 100 Water 6-pack (supplier note GRN-2026-0412).

Goods received GRN-2026-0412 — numbered by: typed by the storekeeper

What changed

Item	Before	After	Change
Main warehouse · Juice 1L	0 PCS	120 PCS	+120
Main warehouse · Water 6-pack	0 PCS	100 PCS	+100

08:30 · Storekeeper · Console › Stock › Load a van

VAN-03 is loaded from the main warehouse: 50 Juice 1L and 40 Water 6-pack. The load waits for Omar to check it.

Van load LD-000001 — state: waiting

What changed

Item	Before	After	Change
Main warehouse · Juice 1L	120 PCS	70 PCS	−50
Main warehouse · Water 6-pack	100 PCS	60 PCS	−40
VAN-03 · Juice 1L	0 PCS	50 PCS	+50
VAN-03 · Water 6-pack	0 PCS	40 PCS	+40

08:40 · Rep · Phone › Today › Check your van load

Omar starts his day, counts the van and accepts the whole load. Van sales open.

Van load LD-000001 — state: accepted

The Stock screen with the van load LD-000001 for VAN-03 from Main warehouse, marked Not checked by the rep yet, carrying 50 Juice 1L and 40 Water 6-pack; van sales stay refused until the rep checks it. — The van load, not checked by the rep yet

Nothing moves when Omar accepts the load — the stock moved when the office recorded it. Accepting only opens van sales, because Nile Fresh asks reps to confirm their load first. More about loading.

09:32 · Visit Nile Market

09:32 · Rep · Phone › Nile Market › Check in

Omar checks in about 17 m from Nile Market's pin, inside its 150 m radius. The visit starts and selling opens here.

What changed

Item	Before	After	Change
Stops visited	0 stops	1 stops	+1

Omar is 17 m from the shop’s pin, well inside its 150 m check-in radius. Beyond the radius, Nile Fresh refuses the check-in. More about visits.

09:35 · Sell from the van

09:35 · Rep · Phone › Nile Market › New order

10 Juice 1L at 100.00 and 4 Water 6-pack at 50.00 from the van. The invoice is issued at once and the van drops by what was sold.

Nile Fresh

INVOICE · INV-000001

Net: 1,200.00
VAT: 168.00

10 PCS Juice 1L × 100.001,000.00
VAT 14%140.00
4 PCS Water 6-pack × 50.00200.00
VAT 14%28.00

TotalEGP 1,368.00

What changed

Item	Before	After	Change
VAN-03 · Juice 1L	50 PCS	40 PCS	−10
VAN-03 · Water 6-pack	40 PCS	36 PCS	−4
Nile Market owes	0.00 EGP	1,368.00 EGP	+1,368.00

The shopkeeper gets the invoice as a shared PDF; the phone does not print.

More about selling.

09:38 · Collect the money

09:38 · Rep · Phone › Nile Market › Collect payment

Nile Market pays EGP 700.00 in cash. It goes against the oldest open invoice first.

Receipt RC-000001 — method: cash · amount: 700.00 · balance after: 668.00

What changed

Item	Before	After	Change
Nile Market owes	1,368.00 EGP	668.00 EGP	−700.00
Cash in Omar's hand	0.00 EGP	700.00 EGP	+700.00

09:39 · Rep · Phone › Nile Market › Collect payment

And a post-dated cheque for EGP 300.00 (Banque Misr no. 100245, due in 14 days).

Receipt RC-000002 — method: cheque · amount: 300.00 · balance after: 368.00

What changed

Item	Before	After	Change
Nile Market owes	668.00 EGP	368.00 EGP	−300.00
Cheques in Omar's hand	0.00 EGP	300.00 EGP	+300.00

Each payment clears the oldest invoice first. The cheque lowers what Nile Market owes on the day it’s taken, even though its date is two weeks away. More about collecting.

09:41 · Take goods back

09:41 · Rep · Phone › Nile Market › Take goods back

Two Water 6-packs did not sell. They go back on the van against INV-000001, and the credit note lowers what the shop owes.

Credit note RET-000001 — against: INV-000001 · status: recorded · reason: unsold · quantity: 2 · total: 114.00

What changed

Item	Before	After	Change
VAN-03 · Water 6-pack	36 PCS	38 PCS	+2
Nile Market owes	368.00 EGP	254.00 EGP	−114.00

The return is the credit note: it carries the return’s number, RET-000001. More about returns.

11:05 – 11:30 · An order that waits for approval

11:05 · Rep · Phone › Delta Kiosk › New order

Delta Kiosk wants 4 Juice 1L, 456.00 with VAT, on a 300.00 limit. The company asks for approval, so the order waits for the supervisor.

Sales order SO-000002 — status: pending approval · total: 456.00 · reason: credit limit exceeded (over 156.00)

What changed

Item	Before	After	Change
Delta Kiosk credit limit	300.00 EGP	300.00 EGP	0
Order over the limit by	0.00 EGP	156.00 EGP	+156.00

Nothing moves while the order waits: no stock, no invoice, nothing owed.

11:20 · Supervisor · Console › Approvals

The supervisor approves the order from the list. Omar's phone shows it as approved at its next sync.

Sales order SO-000002 — status: approved

11:30 · Office · Console › Orders › Deliver

The office delivers the approved order from MAIN; the invoice is issued on delivery.

Sales order SO-000002 — status: delivered

Nile Fresh

INVOICE · INV-000002

Net: 400.00
VAT: 56.00

4 PCS Juice 1L × 100.00400.00
VAT 14%56.00

TotalEGP 456.00

What changed

Item	Before	After	Change
Main warehouse · Juice 1L	70 PCS	66 PCS	−4
Delta Kiosk owes	0.00 EGP	456.00 EGP	+456.00

Approvals, Orders tab, with one order waiting: SO-000002 for Delta Kiosk by REP-03 Omar Hassan, stopped for being over the credit limit by EGP 156.00, total with VAT EGP 456.00. — Why it stopped
Total with VAT 456.00

Order SO-000002 for Delta Kiosk after it was confirmed: 4 Juice 1L at 100.00, total 400.00 EGP before VAT, the supervisor's approval note, the What arrived section and the Delivered button. — Delivered

While SO-000002 waited, nothing moved — no stock, no money. The office tried to deliver it from VAN-03 first and was refused: a booked order leaves from a warehouse, so VAN-03 still has 40 Juice. More about approvals.

17:30 · Bank the cash, hand over the cheque

17:30 · Office · Console › Money › Cash

The cashier banks Omar's 700.00 with paying-in slip SLIP-001. Cash in his hand goes back to zero.

Bank deposit SLIP-001 — numbered by: typed by the cashier · amount: 700.00

What changed

Item	Before	After	Change
Cash in Omar's hand	700.00 EGP	0.00 EGP	−700.00
Banked	0.00 EGP	700.00 EGP	+700.00

17:35 · Office · Console › Money › Cheques

Omar hands the post-dated cheque to the office. It cannot be deposited before its due date; on that day the office deposits it, then marks it cleared or bounced.

Cheque 100245 — bank: Banque Misr · amount: 300.00 · status: handed over

What changed

Item	Before	After	Change
Cheques in Omar's hand	300.00 EGP	0.00 EGP	−300.00

The Cash screen with REP-03 holding 700.00 EGP and the Bank it box open, filled with 700.00 and paying-in slip SLIP-001, ready to Record. — Paying-in slip SLIP-001, typed by the cashier

The Cheques board with one cheque At the office: Nile Market, 300.00 EGP, #100245 on Banque Misr, post-dated until 2026-10-21. — Post-dated until

Slflo doesn’t number paying-in slips — the cashier types the number on the bank’s slip (Bank it). The cheque can’t be deposited before its date: trying today is refused. More about banking.

18:05 · Close the day

18:05 · Rep · Phone › Today › End day

Omar ends his day. The 2 stops he did not reach are marked skipped.

What changed

Item	Before	After	Change
Visits done / planned	—	2/4	—
Van sales	—	1,368.00 EGP	—
Delivered invoices	—	456.00 EGP	—
Returns	—	114.00 EGP	—

18:10 · Supervisor · Console › End of day

Visits, van sales, returns and cash line up with the documents behind them. The supervisor signs the day off; anything later counts tomorrow.

What changed

Item	Before	After	Change
Expected cash	—	0.00 EGP	—
Counted cash	—	0.00 EGP	—
Cash difference	—	0.00 EGP	—
Signed off	no	yes	—

End of day with the Close the day panel for REP-03: 2/4 visits, 700.00 cash, 300.00 in cheques, 1824.00 invoiced (van sales 1368.00, delivered 456.00), cash counted 0.00 against 0.00 expected, and the Sign the day off button. — Invoiced: van sales and deliveries
Count: 0.00
Sign the day off

The two stops Omar didn’t reach are marked skipped. Expected cash is 0.00 because the 700.00 was already banked, so the supervisor counts 0.00 and signs the day off with no difference. More about closing the day.

Overnight · The ERP

Overnight · ERP · Integration API

Nile Fresh runs without an ERP (erp mode DISABLED), so nothing waited for one today. An ERP connected later reads the same invoices, receipts and credit notes by seq.

Invoice INV-000001 — seq: 1 · feed: /api/integration/v1/invoices

Invoice INV-000002 — seq: 2 · feed: /api/integration/v1/invoices

Receipt RC-000001 — seq: 1 · feed: /api/integration/v1/payments

Receipt RC-000002 — seq: 2 · feed: /api/integration/v1/payments

Credit note RET-000001 — seq: 1 · feed: /api/integration/v1/returns

What changed

Item	Before	After	Change
Orders waiting for the ERP	0 orders	0 orders	0

Nile Fresh runs without an ERP, so nothing waited for one. Had it been connected, it would read the invoices, receipts and credit note above by their counter, in order. More about the ERP stage.

Next morning · Reconcile

Next morning · Accountant · Console › Receivables › Statement

Each shop's statement lists its invoices, credit notes and payments; what is still owed is the sum of the open items.

Statement line INV-000001 — shop: Nile Market · amount: 1368.00 · outstanding: 254.00

Statement line RET-000001 — shop: Nile Market · amount: -114.00 · outstanding: 0.00

Statement line INV-000002 — shop: Delta Kiosk · amount: 456.00 · outstanding: 456.00

What changed

Item	Before	After	Change
Nile Market owes	—	254.00 EGP	—
Delta Kiosk owes	—	456.00 EGP	—

Receivables with the Nile Market statement open: INV-000001 still owes 254.00 of 1,368.00, after a 700.00 cash payment, the 300.00 cheque 100245 and the 114.00 credit note RET-000001, with the running balance beside each line. — 254.00 of 1,368.00 still owed
Running balance

More about reconciling.